Bills are what someone sends you so that you will pay them. Bills are kind of a bummer, but it’s a part of business. And if you don’t pay them, bad things happen.  QuickBooks can help.

Things to know:

  • With QuickBooks, you can use Enter Bills to tell QuickBooks about bills you have received or recurring bills, then use Pay Bills to tell QuickBooks when you’ve paid the bill.
  • QuickBooks can remind you of bills that are due, so you don’t miss payments.
  • QuickBooks can also figure out any discounts you earn for paying bills early.

Here’s a common question we get here at  QuickBooks for Mac Central:

“When do I use Enter Bills and when do I use Write Checks?”

In a nutshell, you don’t have to enter your bills. If you pay your bills as soon as they arrive, you don’t need to use Enter Bills. Just use Write Checks to pay the bill. But if you wait until the bill is due to pay it or if you want to track recurring bills (like rent), then use Enter Bills so that QuickBooks knows about the bill that is due and can give you an accurate look at how much money you actually have.

In this introduction, Ben Hess of Bay Area Pictures, talks about when he uses Enter Bills for his business.

Most recent articles

Video: Entering a bill for items you’ve received

This video shows you how to enter a bill for items that you've ordered using a purchase order (PO). Video script: In this example, we’ll enter a bill for trees that we ordered … [Read more...]

Getting Paid and Paying Bills Online

Getting paid, and paying bills, online Using Merchant Service and QuickBooks Payments, you can make and receive online payments that are quick, easy, and secure: Use Merchant Service to process credit and debit card transactionsUse QuickBooks … [Read more...]

Video: Entering your bills

In this video, watch how Hannah enters her bill so she knows exactly what she needs to pay other people. Video script Small business owner Hannah recently hired Wally the Web designer to give her magic … [Read more...]

Video: Paying your bills

Watch how Hannah uses QuickBooks for Mac to track and pay her bill payments. Video Script It’s that time—the first month’s rent on Hannah’s store is due, so she needs to enter and pay her rent. She opens … [Read more...]

What’s in Your Check Number Field?

I bet you already know that QuickBooks for Mac records most of the bills you enter and pay as “checks,” regardless of whether we’re actually writing out checks, paying a contractor with PayPal, whipping out your debit card, or forking over a fistful … [Read more...]

So many choices, Part 2: Vendor transactions and more

This article is Part 2 of a two-parter on the transactions you can use in QuickBooks. Part 1 covers customers. This one covers vendors. With vendors, it's all about spending money. You need stuff to run your business, whether that's new inventory … [Read more...]

10 tips for a cash flow crisis

Sometimes, even when you’ve done everything possible to be a good cash manager, you run into a problem.  There are steps you can take to skillfully weather your cash crisis. Determine the cause of the problem – If it’s just a timing issue, you … [Read more...]

Entering a credit from a vendor

Sometimes a bill isn't the whole story on keeping things balanced with your vendor. The vendor may owe you! You may have had to return the items you ordered from the vendor, or the vendor may have had to make an adjustment to a bill sent to you. In … [Read more...]

Tracking orders for the items you need

No matter what business you're in, you need stuff. Even if you're a service provider and not a retailer, you still need supplies and other things to keep your business going. So you're going to need to track down what you've ordered, any bills you've … [Read more...]

Tips for avoiding some newbie mistakes

Editor's note: Our friends over at QuickBooks for Windows wrote this piece for Windows users. Seeing a great idea, we ripped it off and Mac-ified it for you. Here's a shout out to the awesome Jonathan Brubaker who created the original article for … [Read more...]

You can also post your own question to the QuickBooks for Mac community.