Video: Invoice e-Payments in QuickBooks Desktop Mac 2020

In QuickBooks 2020, you can send your customers smart invoices with online payment options. Learn more in the following video:

Video Script

Customers can now pay their invoices with a credit card or bank transfer using the QuickBooks e-Payment feature.

Set up e-payments by navigating to Preferences, then Payments. Here you can sign up for a QuickBooks Payments account, or sign in if you’ve already set one up.

Once QuickBooks Payments has been enabled for your company file, let’s create an invoice with e-payments enabled.

Here’s what you need to know about enabling e-payments:
  • At the bottom of the invoice window, you’ll notice a button for “Accept Credit Cards” and another for “Accept Bank Transfer.” You can choose to enable one, or both, of these options. In this example, we’ll enable both and save our invoice.
  • Now when we go to email this invoice to our customer, QuickBooks will include a Pay Online link in the body of the email. Clicking on this link takes the customer to a secure QuickBooks payment portal.
  • In the payment portal, customers can input their information. If you enabled Accept Credit Cards, they will enter their credit or debit card information. If you enabled Accept Bank Transfer, they will enter their bank information. Lastly, if you enabled both, customers can choose which method to use.
Here’s what you need to know about recording e-payments:
  • Once your customers have paid their invoices online, you can record the payments in the Record Merchant Service Deposits window. Here, you can also create deposit transactions. QuickBooks batches the deposits and fee transactions by day.
  • View details about the individual transactions by clicking on the links in the Source column. This opens the QuickBooks Payments portal for that invoice. In addition, you can click on the links in the Number column, which opens the transaction in QuickBooks.
  • Next, you can record a single day’s transaction by selecting the day and clicking Record. If everything looks correct, you can also record all the transactions in the left panel at once by clicking Record All. In this example, we’ll record the transactions just for August 14th.
  • If this is the first time you’re clicking Record or Record All, QuickBooks will ask you to set the deposit and fees accounts.
  • After successfully recording a deposit, the status button will turn green, and the items in the Amount column will update to links that you can click to view the corresponding customer payment form.
  • To view the deposit form for a transaction, click on the amount link in the left panel. You’ll see that the individual payments for that day have been added to this single deposit transaction.
  • After successfully recording a fee, the status button will turn green, and clicking on the amount link will open the corresponding check.

You can also post your own question to the QuickBooks for Mac community.