Converting a QuickBooks file from Mac to Windows (2015)

Let’s face it. Every computer in the whole world is not a Mac. There may be a time when you will need to use your QuickBooks company file on a Windows computer. For example, maybe you need to send your company file to your accountant who uses a Windows machine. The good news is that QuickBooks for Mac makes this potentially frustrating process easy. QuickBooks for Mac allows you to simply save your Mac file as a Windows file to use with QuickBooks for Windows.

Here are simple step by step instructions on how to make the conversion:

On the Mac

  1. In QuickBooks for Mac, open the company file that you would like to convert to a Windows file.
  2. Choose whichever is most relevant
    • File > Save File for Accountant
    • File > Export > To QuickBooks for Windows.
  3. Follow the on screen instructions.
  4. QuickBooks will then create a .qbb file. You can then click “Show File in Finder” to locate the file on your Mac.

On the Windows computer

  1. In QuickBooks for Windows*, choose File > Open or Restore Company. Choose Restore a backup copy and follow the onscreen prompts.
  2. When asked to update the file, mark the checkbox and click Update Now.
  3. Follow the on screen instructions.

About Shelly King

Shelly King works for Intuit as a member of the QuickBooks for Mac team. She’s the Managing Editor for Little Square and its main contributor. Shelly grew up in the South until 1994 when the Internet called her to Silicon Valley. She’s done a lot on the web ever since. Little Square was her idea. Yep, it’s all her fault. See all of Shelly's articles

You can also post your own question to the QuickBooks for Mac community.