Keyboard shortcuts are a great way to get to commands faster and enter data more easily and efficiently. With most software programs, I tend to look for keyboard shortcuts to speed things up, and Quickbooks is no exception. If you’re not currently using keyboard shortcuts or are only using a few of them, I think you’ll find some of these will really enhance your data entry experience.
Also, check out this video learn keyboard shortcuts and see them in action.
| General | Shortcut |
| QuickBooks > Preferences | Command-, (comma) |
| QuickBooks > Hide QuickBooks | Command-H |
| QuickBooks > Hide Others | Option-Command-H |
| QuickBooks > Quit QuickBooks | Command-Q |
| File > New Company | Option-Command-N |
| File > Open Company | Command-O |
| File > Close Company | Option-Command-W |
| File > Close window | Command-W |
| File > Print | Command-P |
| Window > Minimize | Command-M |
| Help > QuickBooks Help | Command-? |
| Display contextual menu | Control-click |
| Display product and company file information | Command-1 |
| Editing | Shortcut |
| Edit > Undo | Command-Z |
| Edit > Cut | Command-X |
| Edit > Copy | Command-C |
| Edit > Paste | Command-V |
| Edit > Insert Line | Command-Y |
| Edit > Delete Line | Command-B |
| Edit > Edit | Command-E |
| Edit > New | Command-N |
| Edit > Delete | Command-D |
| Edit > Memorize | Command-+ (plus) |
| Edit > Transaction History | Command-U |
| Edit > Copy Transaction | Option-Command-C |
| Edit > Go To Transfer | Command-G |
| Edit > Show List | Command-L |
| Edit > Use Register | Command-R |
| Edit > Find | Command-F |
| Delete character to left of insertion point | Delete |
| Increase check or other form number by one | + (plus key) |
| Decrease check or other form number by one | – (minus key) |
| Cancel | Command-. (period) |
| Activities | Shortcut |
| Lists > Chart of Accounts | Shift-Command-A |
| Lists > Customer:Jobs | Shift-Command-J |
| Lists > Employees | Shift-Command-E |
| Lists > Items | Shift-Command-I |
| Lists > Memorized Transactions | Shift-Command-M |
| Lists > Vendors | Shift-Command-V |
| Customers > Create Invoices | Command-I |
| Banking > Write Checks | Command-K |
| Reports > Transaction Journal | Command-T |
| Moving around a window | Shortcut |
| Next field | Tab |
| Previous field | Shift–Tab |
| Report column to the right | Right Arrow |
| Report column to the left | Left Arrow |
| Report row below orline below in form detail area | Down Arrow |
| Report row above orline above in form detail area | Up Arrow |
| Display list if cursor is in combo box field like the Customer:Job field in the Create Invoices windowNote: This keyboard shortcut may interfere with the same shortcut used in the Mac OS program Spaces. To prevent this, go to the Mac OS system preferences and change the keystrokes for Spaces. | Control–Down Arrow |
| Down one screen | PgDn |
| Up one screen | PgUp |
| First item on list or first transaction of a month in register | Command-PgUp* |
| Last item on list or first transaction of a month in register | Command-PgDn* |
| First transaction in register | Command-Home* |
| Last transaction in register | Command-End* |
| Close all windows in QuickBooks | Shift-+ click the close box |
| Dates | Shortcut |
| Next day | + (plus key) |
| Previous day | – (minus key) |
| Today | t |
| First day of the week | w |
| Last day of the week | k |
| First day of the month | m |
| Last day of the month | h |
| First day of the year | y |
| Last day of the year | r |
* On notebook computers, press the Fn key at the same time.
About Shelly King
